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Consent and data processing under the new European Data Protection Regulation.

Riestra Abogados. 

Regulation (EU) 2016/679

There is an important new feature in the new European Data Protection Regulation regarding marketing activities, and that is the obligation to obtain express consent when collecting data.

Let's look at the definition in Article 4.11:

"consent of the data subject": any freely given, specific, informed, and unequivocal expression of will by which the data subject accepts, either by a declaration or a clear affirmative action, the processing of personal data concerning them;

The inclusion of "a declaration or a clear affirmative action," that is, an "action," is compelling. This is defined in the RAE dictionary, second meaning, as the "result of doing something," which means that express consent, also known as opt-in, such as checking a box, is required, and tacit consent or opt-out is no longer valid.

Let's look at recital (32) of the Regulation: 

“Consent must be given through a clear affirmative act reflecting a freely given, specific, informed, and unequivocal expression of the data subject's willingness to accept the processing of personal data concerning them, such as a written declaration, including by electronic means, or a verbal declaration. This could include checking a box on a website, choosing technical parameters for the use of information society services, or any other statement or conduct that clearly indicates in this context that the data subject accepts the proposed processing of their personal data. Therefore, silence, pre-checked boxes, or inaction should not constitute consent.”

Additionally, it should be added that consent must be given for each of the intended purposes, and remember that when we collect data, we have purposes such as commercial prospecting, transfer to third parties, profiling, etc.

“Consent must be given for all processing activities carried out for the same purpose or purposes. When processing has multiple purposes, consent must be given for all of them. If the data subject's consent is to be given following a request made by electronic means, the request must be clear, concise, and not unnecessarily disrupt the use of the service for which it is provided.”

Recall that the definition of consent includes the following terms: free, specific, informed, and unequivocal, which have been defined so many times by the Spanish Data Protection Agency. For example, in recital (43), consent is presumed not to have been freely given:

“when it does not allow for separate authorization of the different processing operations of personal data, even though it would be appropriate in the specific case, or when the performance of a contract, including the provision of a service, is dependent on consent, even if consent is not necessary for such performance.”

Article 7 of the European Regulation establishes the conditions for consent:

“1. Where processing is based on the data subject's consent, the controller must be able to demonstrate that the data subject has consented to the processing of his or her personal data.

2. Where the data subject's consent is given in the context of a written declaration that also concerns other matters, the request for consent shall be presented in a way that is clearly distinguishable from the other matters, in an intelligible and easily accessible manner, and using clear and plain language.

3. The data subject shall have the right to withdraw their consent at any time. Withdrawal of consent shall not affect the lawfulness of processing based on consent prior to its withdrawal. Before giving consent, the data subject shall be informed thereof. Withdrawing consent shall be as easy as giving it.

4. When assessing whether consent is freely given, utmost account shall be taken of whether, inter alia, the performance of a contract, including the provision of a service, is made conditional on consent to the processing of personal data that are not necessary for the performance of that contract.”

And regarding minors, in Royal Decree 1720/2007 of the Organic Law on Data Protection, we currently maintain the age limit of 14 for collecting data directly from minors. We will have to pay attention to the planned reform of our law and see how we adapt it to the European Regulation, because regardless of age (13 or 14), the important thing is to consider how we will obtain the express online consent of the parents or guardians of minors under 14 years of age. Article 8 of the European Regulation establishes the conditions applicable to a child's consent in relation to information society services:

“1. Where Article 6(1)(a) applies to the direct offer of information society services to children, the processing of a child's personal data shall be lawful when the child is at least 16 years of age. If the child is under 16 years of age, such processing shall only be lawful if, and only to the extent that, consent has been given or authorized by the holder of parental responsibility or guardianship over the child. Member States may by law provide for a lower age for such purposes, provided that it is not lower than 13 years.

2. The controller shall make reasonable efforts to verify in such cases that consent has been given or authorized by the holder of parental responsibility or guardianship over the child, taking into account available technology.

3. Paragraph 1 shall not affect the general provisions of Member States' contract law, such as rules relating to the validity, formation, or effects of contracts relating to a child."

And as for sensitive data, such as ideological, racial, sexual orientation, or health data, they remain more or less as regulated in our Law regarding the need to obtain express consent.

Article 9 of the European Regulation, Processing of special categories of personal data:

"1. The processing of personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data intended to uniquely identify a natural person, data concerning a natural person's health, or data concerning a natural person's sex life or sexual orientation, shall be prohibited."

"2. Paragraph 1 shall not apply where one of the following circumstances applies: (a) the data subject has given explicit consent to the processing of those personal data for one or more specified purposes, except where Union or Member State law provides that the prohibition referred to in paragraph 1 may not be lifted by the data subject;

Conclusion

This is an important change, establishing express consent as the basis for obtaining consent. In any case, we will be monitoring updates to our Organic Law on Data Protection (15/1999) and its implementing regulations, and to the Law on Information Society Services and Electronic Commerce (34/2002). However, it is undoubtedly true that this affects everyone, as data protection clauses will have to be adapted and provided with the necessary checkboxes. However, it particularly affects companies that market online databases, as they will have to change their data collection strategies and will undoubtedly lose in quantity, though not in quality.

Programa Kit Digital, iniciativa del Gobierno de España. Cofinanciado por los Fondos Next Generation EU del Mecanismo de Recuperación y Resiliencia. Kit Digital

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